The Academic Support Services Manager in UCLA Intercollegiate Athletics is an administrative position inside the Office of Academic Excellence. Its work sits behind the admissions and academic-support process for student-athletes: assembling case files, locating transcripts and academic records, entering data, uploading documents, and coordinating information with other University offices so a case can move forward accurately.
This is a useful fit for someone who is strong at high-volume administrative work and understands that small record errors can become bigger eligibility or admissions problems later. Sports knowledge may help with context, but the day-to-day value comes from organization, follow-through, discretion, and the ability to work across departments.
Case Files Have to Be Ready for the Next Reviewer
A major part of the role is preparing and maintaining the documentation used in admissions and academic-service workflows. That can mean retrieving records, checking whether required information is present, updating systems, and making sure documents are stored where the next person in the process can use them.
The work rewards someone who does not wait until a deadline to discover that a transcript, form, or data field is missing. Good file discipline, naming conventions, and follow-up habits can be as important as speed.
Coordination Extends Beyond Athletics
The Office of Academic Excellence works within a larger University. The manager therefore has to communicate cooperatively with campus partners rather than treating Athletics as a separate system. When information has to move between admissions, academic support, and other offices, clear requests and accurate records reduce unnecessary back-and-forth.
The posting also favors the ability to work in a fast-paced, multilayered organization. Applicants should be ready to explain how they prioritize competing administrative tasks, protect confidential information, and keep stakeholders informed when a case cannot move forward yet.
Rules Knowledge Is Useful When Paired With Administrative Control
Knowledge of University, Big Ten, and NCAA rules is listed as preferred context. It can help someone understand why a deadline or document matters, but the position also depends on transferable administrative skills: data entry, record retrieval, file preparation, software aptitude, and professional communication.
A candidate coming from higher education, athletics administration, admissions, student services, compliance support, or another records-heavy environment should focus on the work that best demonstrates accuracy and cross-department coordination rather than trying to make every previous duty sound sports-specific.
Before You Submit the UCLA Application
Review the live UCLA posting for the current qualifications and document requirements, then tailor the application to the administrative work described above. Concrete examples of managing case files, resolving missing records, coordinating with multiple departments, or improving a repeatable office process will usually communicate more than a generic statement about being organized.
Applications Closed
The closing date for this opportunity was 21 August 2026.